AI changed the work. So we rebuilt Collab365.
We spent years helping Microsoft 365 professionals keep up. When AI made static libraries too slow, we built Spaces to supply the part a blank AI cannot: the questions, steps, and checks people did not know they needed.
The moment it got real
The weekend ChatGPT made the old plan feel too slow.
That is the honest reason Spaces exists. We had to solve the same problem our members were about to face.
What changed
Spaces is the rebuildOld question
How do I use this tool?
That was useful when work changed slowly and the software waited for humans to catch up.
New pressure
AI changes the job itself.
People now need to know what changed, what it breaks, what to trust, and what to do next.
What we built
Spaces for the work people actually do.
Each Space watches a role, names the blockers, and turns the missing thinking into practical Blueprints and guidance.
18,000
Microsoft 365
Mark & Helen
AI can do the work. The hard part is knowing what to ask.
Collab365 used to help people understand Microsoft tools. That work still matters, but AI changed the pressure. People now face a blank page before the useful work can even begin.
Spaces gives them a Blueprint with the important questions, missing pieces, and checks already worked out. Briefings and Courses then explain what sits behind it.
AI makes old skills decay faster.
Software features arrive before teams know how to use them safely.
Every role feels the same change in a different way.
A giant pile of content can still leave people stuck.
From Microsoft 365 community to Spaces.
The story matters because Spaces is not a branding exercise. It is the result of a real business having to rethink how people keep up when work starts changing every week.
SharePoint software roots
Collab365 grew from Collaboris, where we built products such as DocRead and DocSurvey for SharePoint teams.
A global Microsoft community
SP24 proved we could gather people around real Microsoft 365 problems, not just publish another set of tutorials.
The old model still worked
The old member platform helped thousands of people make sense of Microsoft 365, Power Platform, Teams, and SharePoint.
AI changed the question
ChatGPT made the old assumption obvious: people did not only need more content. They needed help deciding what mattered.
Spaces is the rebuild
We rebuilt Collab365 around real work problems, ready-to-use Blueprints, human review, and guidance that fills the gaps.
Useful help starts with the messy work problem.
A topic list is easy to publish. A useful Space is harder. It has to keep watching the work, spot the same blockers people are hitting, and turn that signal into something a person or team can actually use.
See the research methodStart with the blocker
A Space begins with the problem landing in a role, not with a topic list someone hopes will stay useful.
Research before publishing
AI helps us move faster, but the work still needs checking, judgement, and practical reality before members rely on it.
Turn signal into assets
Useful findings become a Blueprint when AI can do the work, guidance when people need to understand it, or a Board when the route is bigger.
Keep the path visible
For teams, the owner can curate from Spaces, share a Board, and see whether people are moving through it.
One product. Different kinds of help.
Blueprints help AI do the work. Briefings and Courses help people understand it. Boards organise the route when a result takes several steps.
Spaces
Role-based environments for the people dealing with AI and automation change at work.
Blueprints
Ready-to-use plans that give AI the steps, missing pieces, checks, and next moves for a real result.
Briefings and Courses
The short explanations and deeper learning that help people understand what sits behind the work.
Boards
Curated paths through the right material, so individuals and teams do not have to browse everything.
Family-run. Founder-led. Built for the speed AI demands.
Collab365 is led by husband-and-wife team Mark and Helen Jones. The people leading the company stay close to the research, the product decisions, and the member feedback.
Helen and Mark
Direct ownership behind Spaces.
No handoff between the story and the product. We are building the system we wish we had when the old model stopped making sense.
Start with the Space for your role.
If your work is being changed by AI, automation, Copilot, SharePoint, Teams, or Power Platform, Spaces is where Collab365 now turns that change into practical next steps.