2020-07-08

In this post, we are going to show how you can create a quiz in Microsoft Teams (and have it viewable as a tab in your Team). In addition, we will also show how you can add a poll into your team using the 'conversation bar.' To achieve this, all you will need is access to Microsoft Teams and Microsoft Forms. Let's begin with the easiest of the two, the poll.

Creating a Quick Poll in Microsoft Teams

A poll is a fantastic way to get a general consensus of opinion for a particular subject. For example, you can ask your team how they feel about something, or maybe what option they'd prefer to a question such as "Where to have the Christmas party?".

There are two methods for creating a poll in Microsoft Teams. The first approach is to create a poll from the conversation window where you would like the poll to show. To create it, type '@Forms' in the conversation window, and then this allows you to complete the question and options (answers).  

As you can see in the image below, the Bot reminds you of this formating when you type '@Forms':

If we enter the following:

We get the following poll appearing in the conversations feed as follows:

The second method to create a poll showing up in the conversation feed is by selecting the '...' more options from the conversation window, and select 'Forms.' 

Doing this, will open a pop-up window where you can create your poll, you can add options and also allow multiple answers. Once your poll is ready, click 'Next' to preview and then publish your Poll to the conversation feed.

As people answer your poll, the results will be shown 'live' in the conversation feed below the question. You are also able to open the full Forms application and view the poll along with the results. However, it's worth noting that you can't edit the quick poll.

Now let's move on to creating quizzes or tests to show in your Microsoft Teams Tab.

Creating a Quiz in Microsoft Teams

Creating a quiz is a little more complicated than creating a poll. Quizzes are a great way to inject some fun into your team or to assess learning and understanding of a particular subject.

Microsoft Teams for Education has some slight additions to standard Microsoft Teams, making quizzes and tests slightly easier. For this post, we are concentrating on how to use standard Microsoft Teams and Forms to create a quiz in a tab on a Teams channel; this approach could also be used to create a Team survey. 

Create the Quiz in Forms

In your browser, open up Microsoft Forms and sign in (if you aren't already). Note, you will need to login to Forms with the same account as you use for Microsoft Teams. Once you've logged in and opened Microsoft Forms, you can create a new quiz by clicking the 'New Quiz.'

The first thing to do is give your quiz a title, a short description, and an image. Note: Adding a picture will make it stand out more when showing on the Teams tab.

From here you can start to add your questions, there are many types of questions you can ask from the standard Multiple or Single choice, along with Text answers, through to more unusual formats like ranking the order of things or rating how you feel about something.

Points can be added to each question, and where it makes sense for the question type, you can award points for the correct answer. If there is no right answer, you can assign points for just providing an answer to that question.

You can add different sections to your quiz to give it structure. Once you have different sections, you also have the power to add branching by clicking the '...' menu at the section's top right. Branching allows for a very rich Survey and Quiz experience.

When using branching, you can choose which section of the quiz a person will be taken to based on their answer to a question, or even take them to the end. This can be useful when dealing with a large audience where you want to quiz or survey them differently depending on who they are or their experience.

Once your quiz is ready, don't forget to make it look beautiful by adding a theme using the menu in the top right of the window.

As you can, see the Forms functionality is very rich and powerful for creating quizzes and surveys. I have only touched on a few of the features and options you can use, but there is a lot more you can do. I highly recommend you take a further look at Forms for yourself, so that you can learn more about it.

Here are a couple of posts to help:

Now that our quiz is 'ready to go,' we need to add it to a Microsoft Teams, Team.

Add a Quiz to a Microsoft Team Tab

Firstly, you have options in regards to the ownership of the quiz and also who can edit it, as well as review the results. As it currently stands, the Form will be saved in your 'My Forms' area, and you will be the only owner that can review the results. 

If you want all members of your Teams, Team to become owners, (so they can edit and review results), you can choose to move the Form to the relevant Group of that Team. To do this, go to the home page in Forms, click the '...' menu on your quiz, and choose the 'Move' option:

You will be able to choose from a list of locations, each of the groups associated with each of your Microsoft Teams Teams should show in the list, they will have the same names as your Team name, simply choose the team that you want to share ownership with.

Now we are ready to move to Teams and add a Tab for the quiz to be displayed on.

In my example, we are adding the quiz into the General Channel of our team, however, it could be added into any of the channels in your team. Select your channel and click the '+' button to add a tab.

Forms will likely be one of the top apps however, if not, you can search by typing 'Forms' in the search bar and then selecting it.

You will now be presented with a few options; you could have started here and created a quiz from the Teams tab, by selecting the top option. This a great way to collaborate on surveys or quizes with your team.

You can also select the option to Create a workflow to create responses automatically, using the bottom option. This a great way to regularly repeat surveys within your team for things like health checks and employee surveys. 

For our example, we are selecting the middle option to add an existing Form, which will be the quiz we have just created in Forms. Choose it from the list, and then using the drop-down below it, if you want the responses collected in Forms, for you to review, or shown in the Teams Conversation feed for all to see. 

Finally, if you want to get people taking this quiz straight away, you can check the box that will post to the channel about this tab.

Once we click 'Save' we will have our quiz showing in the Teams Channel on a new Tab for all team members to fill in.

This is a great way to engage with your team, either just for fun or to test understanding. Making it available in the place where work and collaboration occurs should also make for a higher response rate. 

As you can see from this post Forms and Teams has some fantastic ways of working together, this is just a couple of them, go and take a look and see what you can do.

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About the author 

Fraser Beadle

I work in Collab365 as Product and Operations manager. My focus is on Community Sponsorship, our Collab365 Workshops, and our new 365ers platform where members will be able to learn together.

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